The right employee transport management software can help companies optimize their commute costs. How? Automation of routes based on time and distance, billing on the spot, and custom fleet reports.
If you choose the right features, your whole employee transportation solution will be clearer and save you money.
It also makes sure that employees are safe and happy by having features like real-time tracking, safety modules, and compliance reporting. In the end, this will make your employees happier, which will make your business more productive.
So, if you want to invest in employee transport management software, here is your definitive 5-feature list. Find another if a shortlisted software tool has yet to have even one.
5 Essential Features of Employee Transport Management Software
1. Real-Time Tracking Dashboard
Have you ever looked at the interface for live tracking on a mobile app? It uses GPS to show the user where their cab is at any given time. Software for managing how employees get to work uses the same technology and has a user friendly interface.
It is vital to know when departures are scheduled, the routes chosen, the vehicle’s speed and any pending stoppages. But any employee transport management software you choose must carry this feature in real-time.
2. Smart Rostering and Self-Scheduling
Please do not invest in employee transport management system software until it has a comprehensive automated rostering and scheduling feature. This feature should allow employees to schedule a trip for themselves instantly through a single sign-in.
It should also have an easy-to-use interface for changing or canceling trips. With this feature, employee cabs wouldn’t show up at pick-up points only to find no one there.
Self-scheduling and cancellation must also be a part of software for managing employee transportation service. This will let transportation managers and admin staff set up pick-ups for employees or make group reservations on their behalf.
3. Robust Security Dashboard
Employers don’t always like spending money on employee transport management software. It also has advanced security features like instant reporting of geofence violations, overspeeding, driver hours of service, etc.
They mostly seek bare employee transport management software. It does not offer a comprehensive central security dashboard replete with the proper alert and panic buttons.
Please don’t make this mistake, because it can put the safety of employees, especially women, in danger. When buying software for managing how employees get to work, you should make sure it has security features.
Best case scenario, buy one with as many alert buttons as possible for different situations. Radius filters, overspeeding and geofencing violations, and SOS buttons make it easy to find the trouble spot.
4. Automated Routing and Billing
Another important thing to look for in employee transport management software is the ability to automatically route employees and bill for those routes. With automated routing, routes can be made for each driver based on their zone. This helps them find the best way to get from one place to another, so they don’t have to drive long distances to pickup and drop points to people.
The billing function for each trip details must be automated to avoid pilferage and enforce fair payments. Your employee transport management software must feature an audit-friendly automated billing module.
5. Automated Reporting
This feature generates reports on On Time Arrival, seat specifications, safety breaches, help of fleet manager, quality, and more. Employee transport management software consolidates all such data points into reports that help you optimize employee commute experiences.
Through custom-made reports, you can find out if you have been overbooking cabs. You can also get rid of vendors who haven’t met your standards yet. This will only make it safer and hassle free to get to work.
In The End
In addition to these five essential features, check if a shortlisted employee transport management software features the driver’s module. If it does, it should be multilingual and easy for drivers. After all, they, too, need a separate and robust support system.
Do you need help finding employee transport management software with all the above features? Schedule a demo with MoveInSync – an end-to-end employee transport management software
It makes it easier to track, plan, book, and bill for taxis and shuttles. It also has a detailed safety dashboard to make sure that employees’ commutes are 100% safe.